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RJRM Advantages

  • Manages all communications with requestors of medical records
    • Accepts, fulfills and tracks all requests for PHI
    • Specifies and validates conditions for authorization and verification
    • Digitizes all information releases in a tamper-proof format
    • Facilitates review by facility staff and/or legal counsel prior to release
  • Archives digital images of request forms, authorization forms and actual records released
  • Facilitates all aspects of the management of PHI under HIPAA and state standards
  • Follows all HIPAA and state standards for privacy and security of PHI
  • Provides a single point of entry for requests and a single point of exit for disclosures
  • Reduces the risk of inappropriate or inadvertent disclosures of PHI
  • Archives a detailed accounting of all requests, authorizations and releases for six years and provides appropriate audit trails
  • Archives and tracks required public policy disclosures including communicable diseases, birth defects, cancer, trauma, deaths, poison control, suspected abuse, etc.
  • Offers workflow management and improved productivity gains by shifting from manual or partial solutions to a full software solution and allows flexibility to match the workflow of user protocols and operational policies
  • Tracks the status of fulfillment of the request for record release, allows prioritization of the work schedule and maximizes productivity of medical records staff
  • Allows multiple locations in a larger health care organization to access tracking and fulfillment
  • Provides full training on all aspects of Verisma Systems' approach to record release

Verisma's Record Jacket System is built using Microsoft's Internet architecture and a SQL Server backend. The front-end is a mix of XML, COM+ and other supporting development languages. The system is built from the ground up with security and privacy of data in mind. Using the latest cryptography methods, all sensitive data is protected whether it is being stored on servers or distributed over the Internet.

The Record Jacket System uses Microsoft's Windows 2003 operating system for the server environment and requires Microsoft Internet Explorer version 5.5 or above. In hospitals and larger clinics, the system runs on the institution's own servers. The Full Service Series used for smaller physician practices and medical offices uses Windows XP professional and, where necessary, access to centralized records is gained through Verisma Systems' data centers via secured Internet access.