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RJRM Overview

The Verisma® focus is on helping our customers comply with federal and state privacy and security mandates governing the release of Protected Health Information (PHI). Most of these regulations are promulgated under the Health Insurance Portability and Accountability Act (HIPAA). But there is another, sometimes more stringent, layer of regulations enforced by individual states.

It's easy to think of ROI as a simple data or paperwork management problem, but ROI is much more than a copy process: HIPAA and state regulations governing ROI are complex and hard to interpret. Errors can be made and penalties may be both significant and swift. It is challenging for organizations to ensure that both a request and a release are compliant. And it is demanding to stay in control of the required tracking of released information. Hidden costs are many. Specialized knowledge and expertise is critical to properly follow all of the steps in the confusing ROI process.

Verisma's Record Jacket® Release Manager is a suite of proprietary software, business processes and technology-based services that facilitate the management of Protected Health Information (PHI) in a HIPAA-compliant manner. The system can manage all types of requested disclosures while reducing the risk of inadvertant disclosure of PHI. The Record Jacket® Release Manager from Verisma Systems, Inc., is covered under U.S. patent numbers 6,804,787 and 7,191,463.

The Record Jacket® Release Manager archives detailed accountings of all requests, authorizations, retrievals and releases for six years as well as monitors and maximizes productivity of personnel dealing with record releases. Releases, authorizations and PHI are scanned and digitized in tamper-proof files that make exact disclosures available for audit.

Why Verisma®? We combine all of the mechanical steps of record release with a deep understanding of HIPAA regulations, both state and federal, as they impact our customers.

Why Record Jacket® Release Manager?

Verisma's Record Jacket® Release Manager helps customers implement a consistent and systematic approach to management of the ROI process. For some organizations, this means actually "bringing back" the process from outsource copy services and often:

  • Reducing the risk of accidental disclosures and errors for which the organization may still be held responsible
  • Allowing all ROI processing to be conducted onsite in secure environments fully controlled by the organization
  • Allowing the organization to recapture a significant revenue stream associated with the ROI process

Verisma Systems' Record Jacket® Release Manager supports and enables in-house management of the ROI process by:

  • Promoting systematic compliance with complex HIPAA and state rules surrounding the release of PHI and helping reduce organizational risk
  • Helping reduce the complexity of the ROI process and providing a focal point for training and standardization of workflows
  • Using built-in, expert knowledge functions to guide users through each release to reduce the risk of inappropriate disclosures
  • Facilitating a thorough and systematic capture of elements required by HIPAA to populate and maintain accounting-of-disclosure logs
  • Creating the ability to easily produce patient-specific reports and copies of the actual documents released
  • Creating a cost-effective solution to electronically store release-related information in accordance with HIPAA's record retention requirements
  • Facilitating the management of the billing and collection of record fees